Document Checklist for CSR Audit (China)

Audit procedures includes: Opening Meeting, Factory Tour, Documents review, Employee Interview and Closing Meeting.
Please prepare the original documentation listed below for verification and sample photocopying, thanks!
1. 工卡或考勤记录 (过去十二个月)。 如果是使用电子考勤,审核员可能需要在计算机直接审阅考勤记录,审阅是会在工厂职员协助下进行
Timecards or Attendance Records (Last 12 Months). If electronics time card is used, the auditor may need to review the time record directly from the computer, with the assistance from the factory staff.
2. 工资表 (过去十二个月)
Payroll Records (Last 12 months)
3. 员工花名册及员工个人档案(含身份证复印件)
Employee Roster and Employee Personnel Records (including I.D. card copy)
4. 劳动合同
Labor Contract
5. 社会保险收据、参保人员花名册,当地参保要求文件,或合格证明文件等
Social Insurance Receipts, Name List, Social Insurance Local Policy or Qualified Certificate, etc.
6. 工商营业执照
Business Registration
7. 建筑工程消防验收意见书/ 消防检查报告
Construction Project Fire Safety Acceptance Document or Fire Safety Inspection Certificate
8. 消防演习记录、紧急疏散计划及工伤记录等
Fire Drill Record, Emergency Evacuation Plan1 Work Accident Records and Work-related Injury Record
Special Appliance Safety Operation Certificate/ Calibration Report such as Lift, Lifting Appliance, Forklift, Boiler and Compressing Equipment including Gas Cylinders, Gauge and Safety Valve).
10. 特种作业人员操作证,如电梯工、起重机械操作工,叉车司机,电工及焊接工等。
Special Appliance Operator Certificate such as Lift Operator, Lifting Appliance Operator and Forklift Driver, Electrician and Welder, etc.
11. 厨房卫生许可证及厨工健康证
Kitchen’s Hygiene Certificate and Cooks’ Health Certificate
12. 职业健康体检记录及化学品安全培训记录
Occupational Health Examination Records and Chemical Safety Training Records
13. 环保文件(如建设项目环评、环评批复、建设项目竣工环境验收报告,排放污染物申报登记表等)
Environmental Documents such as Environmental Impact Assessment (EIA) Report, EIA Approval, Acceptance Check of Environmental Protection of Construction Projects and Declaration Form of Pollutants Discharged, etc.
14. 危险废物处置商的经营许可证,危险废物转移联单等
Business Permit of Dangerous Waste Collector and Dangerous Waste Disposal Duplicated Form
15. 厂规或员工手册
Factory Regulation or Employee Handbook
16. 政府有关当地最低工资规定文件
Local Minimum Wage Standard
17. 当地劳动局关于综合工时批文或延长加班批文
Official Comprehensive Working Hour System Approval or Waiver for Overtime Extension
18. 未成年工体检及劳动局登记记录
Young Workers’ Health Examination and Registration Records
19. 厂房平面图
Factory Building Layout
20. 劳务派遣工的入职档案(含身份证复印件,入职日期等),考勤及工资表记录,劳动合同,社会保险收据及合格证明,与劳务派遣单位签订的合同及劳务派遣单位的营业执照
Dispatched Workers’ Personal Files with ID Card Copy and Employment Date, Attendance & Payroll Records, Labor Contracts, Social Insurance Receipt & Certificates, Contract signed with Labor Agent and the Business License of Labor Agent
21. (危险)化学品清单
List of (Dangerous) Chemical
22. 其它文件(视乎审核情况所需)
Other documents, subject to actual circumstances during the audit